Home›All States›Kentucky

Kentucky Public Records Request Guide

How to request records under the Kentucky Open Records Act — deadlines, fees, exemptions, and the official portal.

📅 Updated 2025 ⚖️ Kentucky Open Records Act

Kentucky — Kentucky Open Records Act

3 business days (only residents can request)
3Response Deadline
KYState
✓Fee Waivers

The Kentucky Kentucky Open Records Act

In Kentucky, government records are governed by the Kentucky Open Records Act. This law establishes that public records — defined as any document, recording, or data created or received by a government agency in the course of public business — are presumed to be open for inspection by the public unless a specific statutory exemption applies.

The law covers state agencies, county governments, city and municipal governments, school districts, public universities, and other public bodies. Federal agencies are governed separately by the federal Freedom of Information Act (5 U.S.C. § 552) — see our Federal FOIA Guide.

Response Deadline

Under the Kentucky Open Records Act, agencies in Kentucky must respond to a public records request within 3 business days (only residents can request). This is the deadline for the agency's response — meaning they must acknowledge your request and either provide the records, estimate when they will be provided, or explain why records are being withheld. Complex requests may take longer to fully fulfill even after an initial response.

What "respond" means: The agency must acknowledge your request by the deadline. Production of all records may take additional time for large or complex requests. If you receive no response by the deadline, you can send a formal follow-up citing the specific statute — see our No Response Guide.

Fee Rules

Fee waivers not expressly provided. Kentucky agencies may charge for the actual cost of searching, reviewing, and copying records. Before producing records, agencies should inform you of any estimated fees. If the estimated cost is too high, you can narrow your request, negotiate, or request a fee waiver.

Use our Fee Waiver Language Builder to generate the exact language Kentucky requests should include to seek a waiver.

How to Submit a Request in Kentucky

  1. Identify the right agency — Requests must go to the specific agency that holds the records you want. There is no central Kentucky records clearinghouse.
  2. Write your request — Be specific: describe the records clearly, include relevant dates, and cite the Kentucky Open Records Act. Use our Letter Generator to create a properly formatted request.
  3. Submit to the records custodian — Most agencies accept requests by email, online portal, or certified mail. Check the agency's official website for their preferred method.
  4. Track your deadline — Note the date you submitted and count forward 3 business days (only residents can request). If no response by then, follow up in writing.

Common Exemptions in Kentucky

The Kentucky Open Records Act identifies records that may be withheld. Common exemptions include:

  • Records related to ongoing criminal investigations
  • Personnel files and personal privacy information
  • Attorney-client communications and legal strategy
  • Trade secrets and proprietary business information
  • Records protected by federal law (HIPAA, FERPA, etc.)
  • Records relating to security systems and infrastructure

When an agency withholds records, they must cite the specific statutory provision. A vague claim of "confidentiality" is not sufficient. If you believe records have been improperly withheld, you have the right to appeal.

Appeals Process in Kentucky

Appeal body: Attorney General — open records decisions issued

If your request is denied or you receive an inadequate response, you can file an appeal. See our complete Public Records Appeal Guide for step-by-step instructions, including the specific language to use in your appeal letter.

Commonly Requested Records in Kentucky

Police Incident Reports Body Camera Footage 911 Call Recordings Arrest Records School District Records Government Emails Building Permits Court Records

Frequently Asked Questions

Most states allow any person to request public records regardless of residency. However, Kentucky's Open Records Act specifically grants inspection rights to residents of the Commonwealth.
No. Under the Kentucky Open Records Act, you are not required to state a reason for your request. You may choose to explain your purpose to help the agency understand what you're looking for — but the agency cannot deny your request simply because they disapprove of your stated reason.
Send a written follow-up citing the Kentucky Open Records Act and the date your request was submitted. If still no response, escalate to Attorney General — open records decisions issued. In many states, failure to respond by the deadline is itself a violation that can be cited in an appeal or complaint. See our No Response Guide for template language.
In most states, the agency must acknowledge the existence of records and provide a fee estimate before demanding payment. You then have the opportunity to narrow your request, seek a waiver, or decide not to proceed. Agencies generally cannot charge an upfront fee to simply determine if records exist.
Disclaimer: This page provides general information about Kentucky's public records law. Information may change — always verify with the official Kentucky portal or the Attorney General — open records decisions issued before filing. Nothing here constitutes legal advice.